OCP for Control and Monitoring of Stationary Consumption

1.PURPOSE:

To instruct & care to be taken for controlling excessive consumption of stationary.

2.SCOPE:

This work instruction is applicable to all employees who are involved in documentation.

3.RESPONSIBILITY:

HOD Admin is responsible for ensuring that the consumption of stationery is in the limit.

4. INSTRUCTIONS:

Following are the sources for consumption/wastage of stationery.

  • Unwanted Xeroxing.
  • Unnecessary printouts.
  • Use of fresh paper for rough printing.
  • Excessive procurement of printed stationery.

4.1 Instructions For Control and Monitoring of Consumption of Stationary.

  • Create awareness in the employee through signboards.
  • Ensure e-mail used for internal communication.
  • Ensure both sides of paper used for rough printing.
  • Issue soft copies only of procedures, manuals wherever possible.
  • Monitor consumption of stationery by monthly stationary issue record and take necessary action if found excessive.

5. OPERATIONAL CONTROL PLAN:

Sr.No The parameter to be Monitored Spec. Freq. of Monitoring Method of monitoring Resp. Record
1 Consumption of stationary. Rims of  A4  size paper Monthly Monthly consumption record. ADMIN. Monthly consumption record.

 

  • RECORD REF.: Monthly stationary consumption record.

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