Example of Compliance Policy

1. Policy Statement

XXX is committed to managing its legal and contractual compliance obligations in a proactive, ongoing and responsible manner. It is committed to not only identifying the legislation which it is obliged to comply with but also measuring the levels of compliance in the organization. A Legal and Contractual Compliance Programme is a system for identifying and monitoring compliance with legislation and contractual agreements. It also attempts to raise employee awareness of legal and contractual obligations and aims to embed a compliance culture within the organization.

2. Purpose

This policy provides guidance to prevent breaches of any criminal and civil law, statutory, regulatory or contractual obligations.

3. Scope

3.1 Employees

his policy applies to all  Employees, Contractors, and Third Party Employees, who use, process, and manage information and business processes of XXX.

3.2 Documentation

The documentation shall consist of Compliance Policy, and related procedures & guidelines. The Compliance Policy document and all other referenced documents shall be controlled. Version control shall be to preserve the latest release and the previous version of any document. However, the previous version of the documents shall be retained only for a period of two years for legal and knowledge preservation purpose.

3.3 Records

Records being generated as part of the Compliance Policy shall be retained for a period of two years. Records shall be in hard copy or electronic media. The records shall be owned by the respective system administrators and shall be audited once a year.

3.4 Distribution and Maintenance

The Compliance Policy document shall be made available to all the employees covered in the scope. All the changes and new releases of this document shall be made available to the persons concerned. The maintenance responsibility of the document shall be with the CISO and system administrators.

4. Privacy

The Compliance Policy document shall be considered as “confidential” and shall be made available to the concerned persons with proper access control. Subsequent changes and versions of this document shall be controlled.

5. Responsibility

The Compliance Policy shall be implemented by the CISO / designated personnel and Compliance Officer (if any).

6 Policy

The organization shall explicitly define and document its approach to meet all legal, regulatory and contractual requirements. Issues of data protection, restrictions on use of specific technology, compliance with security policies and standards must be defined and documented. Legal advice shall be sought and all above mentioned documents shall be kept up to date.

7 Enforcement

Any employee found to have violated this policy may be subjected to disciplinary action in line with the HR Policy.

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If you need assistance or have any doubt and need to ask any question contact me at preteshbiswas@gmail.com. You can also contribute to this discussion and I shall be happy to publish them. Your comments and suggestion are also welcome.

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